Resources
HYBRID MEETINGS
EVENT PLANNING RESOURCES
Academic Media Technologies (AMT) specializes in crafting solutions to
meet your event's needs and has extensive experience in supporting
venues throughout campus. For recording or live streaming, speakers will need to sign Caltech's Recording Release.
Looking for the Caltech logo, font guidelines, event poster templates, etc.? Caltech's strategic identity system is a guide to help individuals across campus correctly use Caltech symbols, fonts, colors, and photos in correspondence, websites, publications, and projects.
Campus Programs & Community Relations, x4696
Auditorium services can provide choral and platform risers, Beckman and
Ramo Auditorium stage technicians, music stands, and ushers.
Campus Promotion
Advertise your event to the Caltech community on the campus Calendar.
Conference Websites & Online Registration, x8093
Contact the EAS Communications Office for assistance with conference and seminar websites including online
credit card registration systems, databases of participants, and online
abstract submission and review.
Caltech Facilities, x4717
A 24-hour service for various support activities including electrical
assistance, air conditioning, and heating needs in all rooms. Custodial services can be reserved to set up chairs, tables, easels, and cleaning.
Security, x4701
Event notification, emergencies, access to buildings, escorts, parking information, and permits.
ROOM RESERVATION RESOURCES
List of facilities, including seating capacity, location, and campus extension to make a reservation.
To reserve the following rooms, please contact the Registrar, 626-395-6354, regis@caltech.edu.
- Bridge 201, Downs B111, Downs 103, Downs 107, Keck 142, Kerckoff 119, Lauritsen 269, Steele 102, and Watson 104.
To reserve Beckman Auditorium, Beckman Mall, and Ramo Auditorium, email Nate Stuffel, nstuffel@caltech.edu.
The Caltech Hall Board Room has been renovated with new hybrid meeting capabilities. Read more, including how to reserve the space and self-service How To User Guides.
Online reservation calendars for campus auditoria, classrooms, conference rooms, dining halls, presentation practice rooms, and group study spaces:
Biology & Biological Engineering <room descriptions with photos and how to view availability with Outlook>
Chemistry & Chemical Engineering
Geological & Planetary Sciences
Physics, Mathematics and Astronomy
<Caltech credentials required for reservations, requests for PMA only>
Student Activities Center including the ASCIT Screening Room, Group Study Rooms, and Music Rooms
requires an ASCIT web services system account available to all undergraduate members of the Caltech community