EVENT PLANNING RESOURCES
Academic Media Technologies (AMT) specializes in crafting solutions to meet your event's needs and has extensive experience in supporting venues throughout campus.
Audio Visual Equipment (for students only)
The Office of Residential Experience has AV equipment (projector, screen, and speakers) for students to check out. A Booked account is required.
Looking for the Caltech logo, font guidelines, event poster templates, etc.? Caltech's strategic identity system is a guide to help individuals across campus correctly use Caltech symbols, fonts, colors, and photos in correspondence, websites, publications, and projects.
Campus Programs & Community Relations, x4696
Auditorium services can provide choral and platform risers, Beckman and Ramo Auditorium stage technicians, music stands, and ushers.
Advertise your event to the Caltech community on the campus Calendar.
Conference Websites & Online Registration, x8093
Contact the E&AS Communications Office for assistance with conference and seminar websites including online credit card registration systems, databases of participants, and online abstract submission and review.
Custodial Services, x6571
For chairs, tables, easels, and clean-up.
Facilities Management Department, x4717
A 24-hour service for various support activities including electrical assistance, air conditioning, and heating needs in all rooms.
Event notification, emergencies, access to buildings, escorts, parking information, and permits.
ROOM RESERVATION RESOURCES
List of facilities, including seating capacity, location, and campus extension to make a reservation.
Gates 22, 27; Keck 142; Steele 102; Watson 104, contact the Registrar: 626-395-6354, firstname.lastname@example.org
The Caltech Hall Board Room has been renovated with new hybrid meeting capabilities. Read more, including how to reserve the space and self-service How To User Guides.
Online reservation calendars for campus auditoria, classrooms, conference rooms, dining halls, presentation practice rooms, and group study spaces:
Biology & Biological Engineering <room descriptions with photos and how to view availability with Outlook>
Student Activities Center including the ASCIT Screening Room, Group Study Rooms, and Music Rooms
requires an ASCIT web services system account available to all undergraduate members of the Caltech community